Delaware County Convention & Tourism Commission -Grant Request Guidelines

The Delaware County Convention & Tourism Commission (Commission) provides grants to help
support the tourism efforts in Delaware County. Grants can be awarded that will promote and
encourage conventions, visitors, and tourism within Delaware County. The Commission meets
monthly and grant money is awarded based on availability of funds on a first come, first serve
basis.

All grant requests will be submitted to the Executive Director of the Muncie Visitors Bureau
(MVB), who will review each request to make sure the application is complete and all
documentation has been provided. If the request is deemed to be incomplete by the Executive
Director, it will be returned to the requestor. Once a completed request is received, it will be
placed on the Commission’s agenda for the next monthly meeting

Grant Prerequisites

The following requirements must be met to be considered for a grant award by the
Commission. The Grant Application must be completed providing as much information as
possible in order to provide the Commission with a clear understanding of how the monies will
be utilized.

  • The grant must support a tourism project, event or activity. Grant monies are not to be
    used to provide salaries or operating expenses.
  • Projects, events, or activities should strive to become self-supporting. Support for a
    project, event or activity by the Commission should not be considered a permanent
    funding source.
  • No later than 60 days after the completion of a project, event or activity you must
    present a Grant Report on the expenditure of funds provided by the Commission.
  • Provide a budget for your project, event or activity to support the funds requested.
  • The Commission requires you to use and support local hotels, restaurants, & facilities
    for your project, event, or activity. This can be done by collaborating with these facilities
    to negotiate rooms and rates for vendors or attendees and promoting local restaurants.
    A list of hotels and local restaurants can be found on our website or by contacting the
    MVB Executive Director.
  • You can submit supporting documents including details and data from past events
    regarding visitors and their origin. These should be submitted along with the grant
    request.
  • You will need to show how you are tracking out of county visitors. This can be done
    through surveying attendees, collecting zip codes from attendees, checking license plates,
    or collecting that information via registrations or guest registers. This information
    WILL BE REQUIRED for an end of project, event, or activity report
  • Projects, events, or activities are funded on a case-by-case basis at the discretion of the
    Commission.

Grant Submission

Grant application and any additional documentation must be submitted to the MVB Executive
Director. Completed grant applications will be reviewed by the Commission at their regularly
scheduled meeting.
All grant applications must be received by 5 pm ET on the 15th day of the month to be
considered at the Commission’s next monthly meeting. Grant requestors have the option to
present their request in person to the Commission. If you would like to address the
Commission, please contact the MVB Executive Director.
The MVB Executive Director will determine if the Grant Application is complete and ready for
the Commission’s next monthly meeting. The Grant Application will have the date received and
will be given a Grant Number.

Grant Final Report

Within SIXTY (60) DAYS of the close of your project, event, or activity you must provide a follow
up report with receipts and documentation as to how the grant money was spent. You must
submit a report with the receipts and documentation of all spending associated with the
approved Grant. If the Commission desires an in-person report at a monthly meeting that will
be communicated. The hope is that the submitted report will be complete and the need for an
in-person meeting will not be necessary for most awards. A HANDWRITTEN REPORT WILL NOT
BE ACCEPTED.
If the full amount of the grant money is not utilized, you must return all unspent money to the
Commission. This should be submitted via check and made out to Delaware County Convention
& Tourism Commission and submitted along with your Final Grant Report.
Any grant recipient who fails to complete and submit the Grant Final Report within sixty (60)
days will be required to return the full grant money awarded and could result in an organization
being banned from receiving future tourism funds. Failure to supply the necessary receipts for
expenditures could require the return of funds that are not supported by appropriate
documentation. These would be considered unspent funds. If the Commission must take legal
action for return of funds, the grant recipient will be responsible for the Commission’s attorney
fees and any court costs.
If you should have any questions, concerns, or need help with your grant application or grant
final report, please contact the MVB Executive Director.

Grant Request Form

Name(Required)
Address(Required)
Contact Name(Required)
Are you a Not-for-Profit?(Required)
Are you in good standing with the Secretary of State?(Required)
MM slash DD slash YYYY
MM slash DD slash YYYY
Drop files here or
Max. file size: 64 MB.
    Consent(Required)

    Grant Final Report

    Name(Required)
    Address(Required)
    Name of Contact Person(Required)
    MM slash DD slash YYYY
    Drop files here or
    Max. file size: 64 MB.

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